Secretary/Records Staff Officer
Ref Auxiliary -- Record of Unit Meeting (CG-3615) (ANSC
Auxiliary Web Site (http://www.cgaux.org).
a. Maintain close liaison with the Division Secretary/Records
Staff Officer (SO-SR).
b. Be responsible for the recording and publication of the
minutes of the flotilla when it meets in official sessions.
c. Maintain a current record of flotilla officers, committee
assignments and such other appointments as may be made by
d. Maintain a current list of division officers.
e. Maintain such other records as may be required to ensure
the correctness and continuity of administration.
SUGGESTED ADDITIONAL SECRETARY/RECORDS OFFICER DUTIES
a. Assume staff responsibility for matters pertaining to
administrative and personnel reporting.
b. Maintain a current roster of flotilla members. Cooperate
with the Flotilla Information System Staff Officer (FSO-IS)
in ensuring the member's records in AUXMIS are correct.
c. Maintain a copy of the division and flotilla Standing
Rules and other records as may be required to ensure the correctness
and continuity of administration.
d. Conduct ballot by mail when so directed.
e. Submit articles to the unit publication when deemed necessary
to keep the membership informed or when requested.
f. Actively take part in the planning and execution of seminars,
workshops, forums, and panel discussions.
g. Report monthly to the Flotilla Vice Commander about the
activities and progress in carrying out these duties.
a. Maintain mailing lists for all members, and prospective
members. Coordinate with FSO-PS and FSO-IS to ensure a correct,
b. Make a monthly mailing of the flotilla meeting notice,
with meeting agenda, to all categories of members. Notices
are to be mailed so as to be delivered no later than the Monday
prior to the meeting.